Ayottaz Inc. Supplier Compliance Policy
1. Introduction
At Ayottaz Inc., we are committed to maintaining the highest standards of ethical conduct, legal compliance, and quality in all aspects of our business operations. We recognize the importance of our suppliers in achieving these objectives. This Supplier Compliance Policy outlines our expectations and requirements for suppliers (hereinafter referred to as “the Supplier”) to ensure compliance with applicable laws, regulations, ethical standards, and quality requirements.
2. Scope
This policy applies to all suppliers providing goods or services to Ayottaz Inc. The Supplier is expected to adhere to the principles outlined in this policy, which encompasses various areas of compliance, ethical conduct, and quality assurance.
3. Compliance with Laws and Regulations
3.1 Legal and Regulatory Compliance
The Supplier shall:
3.1.1 Comply with all applicable local, national, and international laws and regulations relevant to the products or services provided to Ayottaz Inc.
3.1.2 Maintain the necessary licenses, permits, and certifications required for the products or services being delivered.
3.1.3 Ensure that its employees and subcontractors also comply with all relevant laws and regulations.
3.2 Ethical Conduct and Business Practices
The Supplier shall:
3.2.1 Conduct business with integrity, honesty, and transparency, avoiding any form of bribery, corruption, or unethical behavior.
3.2.2 Avoid conflicts of interest and promptly disclose any potential conflicts to Ayottaz Inc.
3.2.3 Uphold the highest ethical standards in interactions with Ayottaz Inc. employees and representatives.
4. Valuing Customers, Data Security, and Quality Standards
The Supplier shall:
4.1 Place the highest priority on valuing Ayottaz Inc.’s customers by delivering exceptional service, fostering positive customer relationships, and meeting or exceeding customer expectations.
4.2 Commit to the utmost security of customer data, ensuring that all customer-related information is treated with the highest level of confidentiality and protected against unauthorized access or disclosure.
4.3 Adhere to the highest level of quality standards in all aspects of service delivery, with a continuous focus on improvement and meeting Ayottaz Inc.’s quality expectations.
5. Confidentiality and Data Protection
The Supplier shall:
5.1 Ensure the confidentiality and security of any information provided by Ayottaz Inc., including but not limited to intellectual property, business strategies, and customer data.
5.2 Implement robust access controls and authentication mechanisms to prevent unauthorized access to Ayottaz Inc.’s confidential information.
5.3 Educate its employees and contractors about the confidential nature of Ayottaz Inc.’s information and require them to sign confidentiality agreements.
6. Business Continuity and Disaster Recovery
The Supplier shall:
6.1 Maintain business continuity and disaster recovery plans to ensure the availability of products or services in the event of disruptions.
6.2 Notify Ayottaz Inc. promptly in case of any incidents or events that may impact the availability of products or services.
7. Monitoring and Auditing
7.1 Compliance Monitoring
Ayottaz Inc. reserves the right to monitor the Supplier’s compliance with this policy through regular assessments, audits, and evaluations.
7.2 Cooperation with Audits
The Supplier shall cooperate fully with Ayottaz Inc.’s audit and assessment processes, providing all necessary documentation and access to systems and facilities.
8. Indemnities and Remediation for Non-Compliance
The Supplier shall:
8.1 Provide indemnities to Ayottaz Inc. for any breaches, violations, or failures to meet the requirements specified in the contract, including those related to data protection, confidentiality, integrity, availability, and compliance with legal and regulatory requirements.
8.2 Collaborate with Ayottaz Inc. to develop a remediation plan in the event of a failure to meet requirements, outlining corrective actions, responsibilities, timelines, and monitoring mechanisms.
9. Reporting Security Incidents
The Supplier shall immediately report any security incidents or breaches that may compromise the confidentiality, integrity, or availability of Ayottaz Inc.’s information to Ayottaz Inc.’s designated point of contact.
10. Conclusion
By entering into a business relationship with Ayottaz Inc., the Supplier acknowledges and agrees to adhere to this Supplier Compliance Policy. The Supplier shall take all necessary measures to ensure compliance with applicable laws, ethical conduct, data protection, and quality standards, recognizing the importance of these principles to Ayottaz Inc.’s business operations.
This policy shall be reviewed periodically and updated as necessary to reflect changes in technology, legal requirements, or business operations.
Last revision date of policy : September 16 2023
Authorized by: CEO
